What is Facilities Management Software?

Introduction

Facilities management software tools assist to align the physical workspace with the employees who carry out the task. This includes activities such as work order processing, equipment maintenance, and asset management. A wide range of products is available to aid facility managers to handle daily operations. You can thus select from a number of systems to best serve your facilities management requirements.

Typically, a facility management solution helps to minimize maintenance and space costs, simplify the work order procedures, and manage equipment and assets. Most tools present an automated system to handle scheduled and preventive maintenance of a company’s assets and facilities. The lower-level staff gets features to work efficiently and input information about materials, parts, and repairs. Managers can obtain visibility and control over the condition of their organization’s property, compliance, and maintenance histories.

Features of Facilities Management Software

Let’s look at a few top functionalities of facilities management software:

Asset Management

Manages and tracks a company’s assets – their location, the units which utilize them, the frequency of usage, and when they need replacement or repair. The feature thus helps businesses comprehend how to optimize the placement and use of their assets, which decreases capital expenditures.

Space Management

Assists companies to optimize their buildings’ physical space. It offers real-time and holistic info on how a space is utilized, which employees and assets are located in that space, and their arrangement in the space. This function thus helps to avoid buying or leasing needless added space. Top space tracking solutions integrate with BIM or CAD files so you can view the info in a floor plan and not on a data sheet.

Maintenance Management

Permits companies to produce and monitor work orders for maintenance handling. This type of maintenance management tool is also termed work order software. Leading applications present facility condition evaluation, which allows organizations to assess their buildings’ physical condition, and preventive maintenance feature to automate routine tasks. This function is similar to CMMS but less advanced than in that software.

Capital Project and Program Management

Aids companies to handle capital construction projects. It enables them to monitor key project information and business processes through all phases of a building’s lifespan, from pre-construction to maintenance and operations. Most platforms offer multiple features in this category for the management of resources, document storage, scheduling, bid and procurement, and funds.

Move Management

Helps organizations to minimize moving costs by pinpointing the least disruptive and most efficient moving procedures. Thus, this feature is important for large enterprises with thousands of staff members and assets. This function monitors the move schedule, expenses, and related files like move requests and sanctions. It can integrate with asset tracking, HR, and space tracking products to enable move liaisons to check space availability, move the right staff, and ensure their assets arrive as scheduled.

Benefits of Facilities Management Software

Insight into Staff Performance

Facilities management software can give you improved insight into workforce performance. Each staff member will know the exact role they play in the facility’s maintenance operation, and important stakeholders can analyze the performance of individual workers against goals and expectations. You can track each employee’s performance to learn how they’re executing their job, gauge their productivity levels, and spot opportunities for improvement.

Sync Preventive Maintenance Activities

Merge separate preventative maintenance work orders to sync preventative maintenance tasks and efficiently handle your workload.

Automatically Capture Information

Facilities management software automatically collects info throughout the workday. For instance, if you create a work order to repair an equipment piece, the application captures that info and produces the associated history of that specific equipment piece.

Accurate and Fast Reporting

With facilities management software, you can generate rapid and accurate reports. These reports offer real-time data and insights to decision-makers and help them make educated business decisions.

Ensure Regulatory Compliance

Your organization needs to comply with myriad regulations in your industry. If it does not comply with the laws, it could face hefty fines or even temporary shutdown. A facilities management platform can be used to test compliance issues and include the needed activities to make sure of compliance.

Integration Capabilities

Facilities management software can integrate with your organization’s other products. You should ideally select a best-of-breed tool that is designed specifically for facilities management, yet can effortlessly integrate with other kinds of modern applications.