What is Social Intranet Software?

Introduction

Social intranet software is an easy-to-use application that includes social technology, multimedia creation and collaboration capabilities, robust search, and more. You can utilize it to create a communication hub that can be effortlessly accessed to get tasks done. Conventional legacy intranets do not have social features such as profiles, comments, and the ability to share digital content.

A social intranet facilitates two-way communication. You can use it to publish company news and announcements, and users can share their opinions and comments on them. This improves user engagement and encourages them to contribute to the enterprise.

In addition, employees can directly communicate with one another. This opens avenues for general collaboration, knowledge sharing, and project management. Users can also post and share their personal content on the system.

Features of Social Intranet Software

Personalized Content

Each employee has their own area of focus. On the social intranet, they can personalize content to concentrate on their priorities. Users can create shortcuts to the features and files they use often – and organize their content and contacts. Personalized content extends also to experts and supervisors, who can acquire and access info for their specialized tasks.

Mobile Responsive Design

Today, company personnel use mobile devices to be productive on the go. Tablets and smartphones are used for simple tasks such as sending emails to important ones like working on documentation. Therefore, your company’s social intranet needs to have a mobile responsive design which makes it easy to use and also more secure when accessed on mobile devices.

Social Tools

Staff members use social tools to connect with their team mates and customers. A social intranet helps companies to channel the focus of their workers and also benefit from the advantages of social media. In many enterprises, employees work remotely. Social features assist to connect these employees and increase their engagement with the firm.

Team Workspaces

Employees can use team workspaces to collaborate with others on shared interests and projects, both informal and formal. You can create them for work-related projects, or simply as a social area for shared hobbies and activities outside professional tasks. Staff members can share documents on a project or topic and participate in discussions.

Workspaces enable teams to graduate from email threads and utilize centralized collaborative spaces that are more searchable and efficient, and can be kept private or open as required. Users can be given permission to create a workspace for project-specific content and communication. The team workspace will permit you to add RSS feeds, news stream, calendar, document lists and other modules to develop a specific collaborative work area.

Document Management

Text documents, spreadsheets, slide shows and other files need to be compiled, consolidated, and shared among the staff. With efficient document management features, your employees can easily find the info they need. An effective document management platform creates organizational infrastructure and keeps files secure. It enables employees to work together on the same files without worrying about losing data. In addition, version control enables you to easily refer back to past versions of files if needed.

Benefits of Social Intranet Software

Reduces Risk

If your company uses platforms such as Dropbox or Google Drive for collaboration, it faces a security risk as sensitive data and intellectual property will be held in these consumer applications. Plus, if any employee uses a weak password, the risk is increased. With a social intranet, your staff members can collaborate and communicate securely, and protect confidential business data.

Decreases Costs

A social intranet empowers you to save money by reclaiming staff time, minimizing travel costs, lowering the expenses of storing emails and attachments, and simplifying the e-discovery procedure if there is an audit.

Maximizes Efficiency

A social intranet reclaims staff time as your employees can get instant feedback on projects, which helps to maintain momentum and boost efficiency. They don’t need to stop their work and wait for meetings with project team members. The time savings and competence facilitates project development and faster turnarounds.

Supports Collaboration

Social features are helpful for team and project collaboration. They are ideal for smaller teams working towards common objectives, often for a shorter time period. Team members can use the social internet to share suggestions and communicate in a streamlined and transparent manner. Plus, the intranet helps you get ideas from workers who otherwise wouldn’t have a say in the process.

Enhances Knowledge Management

When employees collaborate over phone, email, or meetings, they are unable to document the information for others to use it. Even if they take notes, they would not be able to share them. A social intranet assists in capturing this knowledge in a way that facilitates future and current collaborative work. Conversations can be documented in a searchable thread which helps to improve transparency and enables your staff to benefit from the experience and knowledge of bigger teams.