What is Email Security Software?

Introduction

Email security software monitors a company’s outbound and inbound email traffic for malicious and unwanted messages. These tools quarantine or block spam, phishing attacks, and malware. Advanced solutions also provide data loss prevention capability as well as email encryption features for outbound email.

Email security software helps to ensure staff compliance and prevent internet threats. The program funnels incoming emails through spam filters and scans messages before transmitting them across a firewall. These tools include user governance or labeling functions to determine malicious actors and stop them from communicating further. Their archiving capabilities enable enterprises to keep a log of past communications for both reference and compliance purposes.

Companies can use email security software to improve the safety of their outbound and internal communications. They can prevent hacking into their network by cybercriminals, protect their sensitive data, and make their operations compliant.

Features of Email Security Software

Data Encryption

Organizations share their proprietary and private information through email every day. Therefore, email security tools are built to protect this data from hackers and prying eyes. They achieve this by encrypting all email messages before they are sent from the server. Advanced solutions offer tools like support for online chat programs, blocking of phishing emails, and compliance with information-sharing guidelines and privacy laws like Sarbanes-Oxley and HIPAA.

Image and Content Control

A good email security system enables companies to block content based on defined conditions. For instance, they can prevent large-sized images – either attached or embedded – from being accepted as they can slow down email server traffic. Plus, they can stop emails containing offensive pictures or language from hitting staff inboxes.

Anti-Virus Protection

A virus sneaking into your company network can wreak havoc. Email security software helps to prevent this damage with effective anti-virus protection tools. The program scans all outgoing and incoming messages and their attachments for the newest viruses. If an infection is detected, the software blocks the message from receipt or distribution, and automatically cleans the corrupted files before they are received or sent.

Spam Filters

Marketers send billions of spam email messages every day. A proficient email security application enables your company to filter and block these irrelevant messages and promotions. It automatically moves identified spam messages to a separate folder so that they can be deleted easily. Further, the tool allows you to block future messages from the spam sender’s email address.

Benefits of Email Security Software

Protects Sensitive Information

Email security software presents encryption functions to ensure confidential business data is safeguarded from outside parties. The gateway also offers outbound filtering and quarantine capabilities that ensure all outbound emails adhere to the company’s data loss prevention rules.

Ensures Continual Email Availability

Even temporary disruption to your firm’s email network can prove harmful to business. Email security systems help to avoid email interruptions by spooling your email for as long as four days. If your primary server location is down, traffic can be redirected to a secondary server to ensure uninterrupted email services.

Prevents Cyber Threats from Impacting the Network

A reliable email security software application can integrate with a cloud-based platform to prevent threats from affecting your enterprise network. The software filters all emails before they reach employee inboxes and also performs inbound security checks and outbound filtering.

Safeguards against Email-borne Dangers

Your company’s email network is constantly being bombarded by spam, malware, and viruses. These attacks can hamper your organization’s operations and compromise your data. A capable email security platform can efficiently protect your emails from inbound Denial of Service, phishing, spam, and malware attacks.  

Stops Data Leaks

Email security gateway software manages and filters all outbound and inbound emails to safeguard data from email-borne threats and leaks. A comprehensive email management program enables companies to encrypt all their email messages and use the cloud to spool emails to provide backup when main email servers are down.