Deploying Desk Booking Applications in today’s rapidly changing work environment

Companies have been increasingly adopting a hybrid work strategy in recent times. It's vital for businesses adopting a hybrid model to have the necessary processes and tools in place to ensure a successful implementation.

There is a lot to consider from a policy standpoint from office attendance, utilization of work spaces, and productivity. From a technical perspective, no solution appears to be more essential to the effective implementation of a flexible strategy than Desk Booking software.

The days of each employee having their own workstation have passed us by. Because employees work from home and only come to the office occasionally, having each employee use their own desk is not feasible. Using Desk Booking applications, employees can now easily rent a workspace on the go and as needed.

Employers benefit from using desk booking software because it allows them to monitor the utilization of workspaces and helps in making adjustments to space allocation as and when needed. In today's office, desk booking apps have become an indispensable tool as employers look to accommodate more staff with fewer dedicated workspaces and trim real estate costs.

What is a Desk Booking Software application?

It is a solution that allows teams to choose a seat in an office with ease. This application accomplishes this by displaying maps of the locations, allowing filtering so that people may choose a location with the right facilities. It is available as a native or online application or as integration with a messaging service such as Slack, allowing teams to choose a seat on the go.

Considerations for a desk booking application approach

Desk booking requires preparation and planning to be effective. It's critical to consider the primary aspects that will influence the placement of desks, team groupings, and worker movement. Here are four crucial factors to consider while planning a desk booking process:

Capacity:

Consider what capacity you're comfortable with right now and how that will change as you expand.

Strategy:

Which staff may require permanent desks, will certain departments require specific workstations in terms of collaboration, etc.  Before deciding on a plan, try to understand the different needs of different personnel.

Floor plan:

This is the blueprint for your platform, so it's an important area to spend a little time contemplating about a preferred layout. Find a system that allows for simple updates so that you can keep the floor plan up to date as changes happen.

Work activities:

Consider how individuals move throughout the office. Where do people congregate, where is it louder or quieter, easier to concentrate, and where is the social center? This allows you to spot any general layout concerns and optimize around movement patterns.

The future of work is paved with desk booking. It's vital to have the tools in place to support the hybrid office system at scale as it evolves. Maintaining a successful hybrid office requires a desk booking solution.