Fleet management is at the core of many companies as the fleet manager needs to keep the vehicles working and on the road as much as possible. Fleet services are wide-ranging and it can be costly if the fleet manager misses a crucial delivery or fails to keep the fleet maintained, including a car tracker in case of theft and to keep insurance claims down.
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Fleet management software is a solution that enables enterprises to coordinate, manage, and organize work vehicles using a central information platform. With this program, businesses can smoothly run their fleet operations. Efficient fleet management helps to minimize costs, improve performance, and ensure compliance with industry and government regulations.
Common fleet management solution functionalities include cargo optimization, fleet maintenance, route optimization and planning, quote and price management, GPS tracking, and scheduling and dispatch. This software can be utilized by management and dispatchers to record real-time vehicle operation information. It ensures employee and vehicle efficiency by helping users to document information on work breaks, idling time, speeding, and driving routes to develop driver profiles.
Fleet management programs can track vehicle operations for maintenance and mechanical issues to enhance the company’s overall productivity. Other functionalities of the software include driver license management, insurance, and vehicle acquisition and disposal.
Make sure the fleet management product you select offers the following three key features:
This feature makes it easy to monitor the latest information on the condition and location of vehicles. It allows admin to track the real-time location of the fleet and drivers in a convenient and effortless manner. With real-time GPS tracking, you can easily find stolen equipment or vehicles, get info on inappropriate usage or damage, and identify risky drivers by collecting data on their road behavior.
A delivery fleet that is performing badly can pose plenty of challenges. Plus, lack of information on fuel usage and consumption can become a major issue. Therefore, the fleet management software should enable you to monitor the fuel consumption details of your vehicle fleet.
It is common for drivers to use company vehicles for personal purposes and move away from the designated routes. This leads to extra mileage and fuel wastage. With GPS tracking functionality, you can automatically get info on fuel consumption. It can minimize omissions, cheating, and mistakes, and provide fuel management and mileage tracking benefits.
The feature helps to reduce operating expenses. It is essential for fleet management companies to identify profitable and non-profitable routes. Routing allows managers to plan different routes for different vehicles. This way, your company can avoid long routes, and save both fuel and money.
Fleet management software helps to save plenty of time in most aspects of your operation. With the centralized database, you can plan all details in advance and minimize the risk of having important assets off-road or conflicting schedules.
GPS tracking integration enables managers to plan routes quickly and forecast arrival accurately. This eliminates confusion for drivers as they will get all the essential directions and instructions before starting their trip. In addition, surprise route changes, if required, can be done easily and quickly from a central system.
The software’s overall efficiency can help you reduce your fleet management expenses. It offers theft prevention functionality which means your insurance payments will be much lower. Plus, the improvements in road safety and vehicle maintenance aspects can minimize the risk of accidents and repair expenditure.
Preventive maintenance helps to decrease the off-road time of vehicles. You can utilize the advantages of a quality fleet management program and share them with your customers to build profitable long-term client relationships.
With this software, you can store all customer info in a centralized database. This helps you to automate recharging, invoicing, and billing, and also store data on technicians, drivers, and other employees. As a result, you get full visibility on your workforce’s productivity, enabling you to schedule and plan effectively, and provide quality service to your customers.
A well-trained and happy workforce is essential for any company. Fleet management software allows you to collect and document driver info such as their personal details, training history, and medical records. This helps you to provide reminders for pending health check-ups or necessary training. In addition, the fast and seamless information flow and planning efficiency help to provide constant updates to drivers about their workload. This makes their work a lot easier and less stressful as they get all the important details beforehand.
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