What is Board Management Software?

Introduction

Board management software offers a workspace for professionals such as chief executives and board members. They can utilize it to plan progress, make timely decisions, and stay organized. This collaborative tool provides access to contacts, calendars, notes, files, and agendas that can be employed to inform corporate meetings. You can upload files in the workspace and assign access to users based on their roles and permission levels.

Board software can be employed along with team collaboration solutions that are commonly used by meeting participants and company employees. In short, a board management software has the following characteristics:

• Is used by committee or board members, and similarly ranked directors
• Enables you to create and store materials like team notes, meeting minutes, agendas, and more
• Facilitates engagement and communication between members
• Offer features to garner group feedback

Features of Board Management Software

Committee Management

Enables communication and organization with different board committees such as executive and audit committees as well as those related to acquisitions and mergers.

Scheduling Features

Empower board managers to schedule and coordinate meetings with board members. They provide visual aids such as calendars and basic automation tools that receive and send emails on suggested meeting times.

Virtual Rooms

These rooms are utilized to hold online committee and board discussions and meetings. They provide permission and access controls.

Board Member Directory      

Offers a list of all committee and board members along with their position, contact, and biographical info. It can be integrated with scheduling solutions to determine travel preferences and availability.

Collaboration Features

These include tools such as document version histories, change tracking, task assignment, and commenting which enable stakeholders to collaborate on proposals and documents.

Document Management        

Allows you to upload and share documents related to board meetings. It provides more security than other alternatives like using email to share files.

Benefits of Board Management Software

Quickly Access Essential Board Info

Board software enables board members to access all the essential info needed to deliberate effectively and make informed decisions. Conventional boards typically only use printed information provided for particular meetings. With board software, members get secure, remote access to key files such as audit reports, orientation materials, policy manuals, strategic plans, and previous meeting minutes. This allows board members to swiftly search files to find answers, and they don’t have to raise questions or ask for additional files.

Simplify Board Administration

Board software allows you to quickly prepare for meetings. You don’t have to print, assemble, and ship paper copies of files. Simply upload all documents to the cloud where they are automatically converted to PDF.

Board software empowers administrators to share files, create surveys, request votes, set meetings, and organize committees. They can create meeting agendas once and save them as templates for later use. In addition, they can quickly update and revise meeting materials if needed and share them instantly. Board members need to just login to the software for the newest version of a board material packet and not bother the secretary.

Enhance Board Member Engagement

Member teamwork is not restricted to meetings. Discussion boards, survey tools, and votes enable committee members to offer feedback at a convenient time for them. Thus, board software reduces the requirement for repeated meetings.

Cloud-based solutions enable members to access relevant files from anywhere. They can reference files using their mobile devices and swiftly relay info as required. Members don’t have to wait for bylaws or a policy manual to get clarification on an issue as they can easily refer to the files at their convenience.

Manage Access to Data

Board management software allows you to control access to information. Administrators can effortlessly remove or add members, update profiles, and help with lost passwords. Plus, they can assign members to one or several committees. Committee info can be kept private to ensure only members are able to view it.

You can schedule meeting files for deletion or automatic archival. Plus, you can set permissions at the file level, and share materials with specific committee members. Another advantage is you can configure security settings such as disabling or enabling annotations, emailing, and printing.

Slash Board Administration Expenses

As mentioned earlier, old-fashioned boards use up a lot of money and time to print, assemble, and ship materials before meetings. Board software enables instant and secure sharing of info with members, which speeds up distribution and minimizes costs. Board software empowers organizations to save substantially on labor and materials. Plus, they can go green by reducing paper which will also create a favorable impression among the public and stakeholders.

In short, with board management software, you can enhance organizational governance, increase engagement, improve communications, eliminate troublesome pain points, and streamline administration.