We started scanning in and out about 7 years ago. We also include a sign in / sign out sheet with the proctor as a back-up. Scanning has been a huge staff time saver. Our doctors weren’t too happy with the switch at first but now they roll with the flow. We originally purchased our scanner system from XXX. They designed the software to fit out specific needs. They also took my CE letter and worked it to merge with the data collected. Overall we were happy with the product. The biggest problem we had was our Board would monitor the sessions and there always seemed to be operator error, thus the importance of the sign in /out sheets. We combated the issue of the operator error with the hiring of proctors. We hired college students and their namebadges said their name and we made up the company name “ScanMan Technologies”. Being an “independent company” responsible for scanning, this seemed to be a great help with attendees arguing about scanning in and out. Doctors could not ask a Board member to let them not scan out when they left in a midst of the session, leaving the Board member conflicted. Don’t get me wrong, you will still have the doctor say he has a heart condition and cannot be scanned or I am only going to the bathroom for a minute, or even slipping out the service entrance and coming back soaking wet from the pool. There will always be those few. In 2014 we leased newer technology from Engineerica called Conference Tracker. It is sooooo easy to use and so much more efficient, plus it is economical! You know immediately if the scan did not take place. We had fewer errors. They too have a CE Verification letter you can use, the namebadges are printed from their website with the QR code automatically assigned. They even have the software for the vendors to lease. They lease iPods, or you can use your own iPhone to scan. This is the first year ever that we did not have doctors calling saying I attended such and such and did not get the credit. Another huge benefit for us is we do not have to continually worry about updating the software to implement changes and/or bugs and still have not the scanner work correctly.

Previously we used softwere from local IT company that is only for attendance tracking. This other software had so many problems and its IT service was taking very long time to answer questions. The software was too complicated and after a while we gave up and switched to Conference Tracker. Conference Tracker is so much easier and its IT responds immediately. Conference Tracker is simple and have everything you want for managing the attendance in simple manner.

We didn't have an electronic program before conference tracker. We had attendees sign in at the sessions they were attending and handed out preprinted stickers. The problem with the stickers was that we often ran out because there was no way we were able to estimate how many would attend each session. If this occurred the presenter had to sign each attendee's verification paper who did not receive a sticker. Then all sessions were manually calculated. It was a monumental task since we average 500 attendees. In addition we were unable to distinguish the type of session they were attending. Conference tracker has vastly changed our conference. Not only are we able to disaggregate the type of sessions that attendants attended, we are now able to better plan future conference schedules based on the data conference tracker provides of sessions attended. We have used conference tracker for multiple conferences at this point. Each year we discover new benefits of conference tracker. We can now solve attendance issues instantly. Such an asset considering we had to solve them long after the conference ended in the past. Another feature we utilized at the last conference was the email capabilities. We had question of how long certain attendants were in a session because there were discrepancies in the scans. We were able to email the attendee in question and request they come to our area to confirm attendance then immediately corrected the issue. This feature was invaluable. We researched various electronic scanning companies before selecting conference tracker. We chose conference tracker because it best met our needs. It is cost efficient and user friendly. Our plan is to continue using this product.

Our initial primary use for use Conference Tracker was to insure that the college-aged student attendees of our annual conference were attending their workshops and seminars. Before using Conference Tracker, we used attendance sheets to check off whether a participant showed up or not and relied on the hotel to provide us the number of attendees at the large (300 people or more) gatherings.

This Conference Tracker software made tracking courses much easier and allowed us to track if the sessions were required or not... Scanning attendees' badges alleviates the problem of having long lines of people trying to sign-in on an attendance sheet.

We use this software to ensure compliancy with the requirements of Continuing Education Credits earned... The attendees appreciate that we have invested in this software to provide a solution that delivers an awesome and positive conference experience.

We used a manual process for tracking attendees prior to discovering Conference Tracker. When an attendee entered the classroom, the proctor checked his/her official government photo ID. The attendee printed and signed their name on a sign-in sheet which included the sign-in time. When they exited the classroom the attendee signed the sign-out sheet and recorded the time. Each sheet contained the course title, room, class time, date, presenter’s name and the proctor’s name. These sheets were forwarded to the agent in charge of validation of the Continuing Education Units. This system worked very well but required some amount of staff time by the agent in charge of validation of the Continuing Education Units to verify the signatures and number of hours. Conference Tracker decreased the amount of time required to perform the manual process. Conference Tracker was selected because the Board of Examiners required electronic scanning of the attendees as they entered and exited the classrooms.

If you're looking for a product that is easy to use, that allows real-time tracking, the ability to customize and print registrations, the ability to see sessions that are hot versus not with post conference analytics for planning subsequent years' events this is the software package.

Conference tracker made our event a much better event form an administrative standpoint. I purchased the software less than 3 weeks before the event but it worked flawlessly for us. We actually only had about 3-4 hours of work into setting up and using the software prior to our event. The intuitiveness of the software allowed us to take it and implement it quickly. It is very user friendly. We were able to easily change the software on the fly and it did everything we needed. We have used other products and they lacked to easy interface and the support you get with Conference Tracker. If you want to have a product that is easy to use, very intuitive and flexible, then Conference tracker is for you!

We used the Conference Tracker application for the Metro Atlanta EMS Conference to track attendee session attendance for distributing Continuing Education Credits for our conference attendees. The application was phenomenal! The previous years we tracked attendance using manual sign in sheets and then distributed CEU certificates by creating them using mail merge and emailing them individually. This was very time consuming. This year the Conference Tracker app tracked all the attendee sessions and we distributed all the CEU hour certificates by email with the click of button! This saved us many hours and the certificates look much more professional. Creating and printing the pre-registration attendees badges was also super easy and a huge time saver. We also used the app for walk-up registration and printed the badges instantly onsite. The app was very easy to use and very intuitive. We imported all our data and used the app for the entire conference without even having to take tutorials or spend hours learning how it worked. We were so impressed with the ease of use and functionality of the application that we are now recommending the app for state wide EMS CEU tracking and we have recommended it to a local hospital as well as other conferences in the area. You hit a home run with the Conference Tracker app! Thank you for great conference attendee tracking and making a very stressful weekend much less stressful!

Conference Tracker has definitely made a difference in helping us better serve our attendees.

We were using EventBrite but had to engage the services of Conference Tracker at the eleventh hour in order to be able to check-in/check-out participants at multiple sessions during same timeslots using iPads. These folks took care of the importing of session data, room data, etc. from Eventbrite into Conference Tracker for check-in/check-out on conference day. They went way above and beyond your typical customer service/tech support . Worked like a charm and I am very grateful. Will use this service again for other conferences/training sessions next school year.