Conference Tracker

"We used the Conference Tracker application for the Metro Atlanta EMS Conference to track attendee session attendance for distributing Continuing Education Credits for our conference attendees. The application was phenomenal! The previous years we tracked attendance using manual sign in sheets and then distributed CEU certificates by creating them using mail merge and emailing them individually. This was very time consuming. This year the Conference Tracker app tracked all the attendee sessions and we distributed all the CEU hour certificates by email with the click of button! This saved us many hours and the certificates look much more professional. Creating and printing the pre-registration attendees badges was also super easy and a huge time saver. We also used the app for walk-up registration and printed the badges instantly onsite. The app was very easy to use and very intuitive. We imported all our data and used the app for the entire conference without even having to take tutorials or spend hours learning how it worked. We were so impressed with the ease of use and functionality of the application that we are now recommending the app for state wide EMS CEU tracking and we have recommended it to a local hospital as well as other conferences in the area. You hit a home run with the Conference Tracker app! Thank you for great conference attendee tracking and making a very stressful weekend much less stressful!"

"We started scanning in and out about 7 years ago. We also include a sign in / sign out sheet with the proctor as a back-up. Scanning has been a huge staff time saver. Our doctors weren’t too happy with the switch at first but now they roll with the flow. We originally purchased our scanner system from XXX. They designed the software to fit out specific needs. They also took my CE letter and worked it to merge with the data collected. Overall we were happy with the product. The biggest problem we had was our Board would monitor the sessions and there always seemed to be operator error, thus the importance of the sign in /out sheets. We combated the issue of the operator error with the hiring of proctors. We hired college students and their namebadges said their name and we made up the company name “ScanMan Technologies”. Being an “independent company” responsible for scanning, this seemed to be a great help with attendees arguing about scanning in and out. Doctors could not ask a Board member to let them not scan out when they left in a midst of the session, leaving the Board member conflicted. Don’t get me wrong, you will still have the doctor say he has a heart condition and cannot be scanned or I am only going to the bathroom for a minute, or even slipping out the service entrance and coming back soaking wet from the pool. There will always be those few. In 2014 we leased newer technology from Engineerica called Conference Tracker. It is sooooo easy to use and so much more efficient, plus it is economical! You know immediately if the scan did not take place. We had fewer errors. They too have a CE Verification letter you can use, the namebadges are printed from their website with the QR code automatically assigned. They even have the software for the vendors to lease. They lease iPods, or you can use your own iPhone to scan. This is the first year ever that we did not have doctors calling saying I attended such and such and did not get the credit. Another huge benefit for us is we do not have to continually worry about updating the software to implement changes and/or bugs and still have not the scanner work correctly."

"We were using EventBrite but had to engage the services of Conference Tracker at the eleventh hour in order to be able to check-in/check-out participants at multiple sessions during same timeslots using iPads. These folks took care of the importing of session data, room data, etc. from Eventbrite into Conference Tracker for check-in/check-out on conference day. They went way above and beyond your typical customer service/tech support . Worked like a charm and I am very grateful. Will use this service again for other conferences/training sessions next school year."