YAROOMS is built for modern organizations of all sizes - from growing mid-sized companies to complex global enterprises - that operate in hybrid work models or manage shared office environments. It is especially valuable in industries where space efficiency, employee coordination, and regulatory compliance are critical, such as finance, healthcare, government, education, and technology.
The platform serves a wide range of stakeholders across the organization, each with distinct needs:
Facility Managers use YAROOMS to oversee workspace allocation, automate desk and meeting room reservations, enforce usage policies, and optimize occupancy across floors, buildings, or global office locations. The platform helps reduce unused space and streamline operations without manual overhead.
Workplace Experience Teams rely on YAROOMS to create coordinated, people-centered office experiences. With hybrid work scheduling, interactive floorplans, and real-time availability, they can ensure employees have the spaces they need - when and where they need them.
HR and Operations Leaders gain visibility into how often employees come into the office, how spaces are used, and what workplace patterns emerge over time. This supports better planning, policy design, and employee experience initiatives.
IT Teams appreciate YAROOMS for its ease of integration with existing systems, including Microsoft 365, Outlook, Google Calendar, Azure AD, and Okta. With built-in SSO and robust security standards, it fits seamlessly into enterprise environments.
Meanwhile, employees benefit from a simple, intuitive way to fully manage their workday from their laptop, phone, or directly in Microsoft Teams - helping them stay connected and productive in a flexible work setting.
YAROOMS delivers specific, high-impact benefits to every stakeholder involved in managing or using the workplace:
For Facility Managers, it simplifies the complex task of managing desks, rooms, and shared spaces - especially across multiple locations. Real-time booking, automated rules (like no-show handling or zone restrictions), and occupancy data help reduce wasted space, improve efficiency, and cut real estate costs.
For Workplace Experience Teams, YAROOMS enables the delivery of seamless, friction-free in-office experiences. Features like interactive floorplans, hybrid scheduling, and wayfinding help employees navigate the office with confidence, improving satisfaction and supporting return-to-office strategies.
For HR and Operations Leaders, the platform offers clear visibility into attendance patterns, workplace usage trends, and team presence. This helps inform workplace policy, optimize office design, and support employee well-being through more flexible, data-driven planning.
For IT Teams, YAROOMS reduces complexity with secure, compliant integrations into the organization’s existing tech ecosystem. Support for Microsoft 365, SSO, and identity providers like Azure AD and Okta ensures a fast, secure rollout—without adding IT burden.
For Employees, YAROOMS makes hybrid work easier. They can quickly book a desk or meeting room, coordinate with teammates, register a visitor, and more - all in one place. It removes daily friction and supports better focus, collaboration, and flexibility.
YAROOMS is designed to be easy for everyone to use, regardless of technical background.
For everyday users like employees, no technical knowledge is required. The interface is intuitive and familiar, whether accessed through the web, mobile app, or directly inside Microsoft Teams. Booking a desk, planning a hybrid workweek, or checking space availability takes just a few clicks.
For administrators - such as facility managers, HR teams, or workplace coordinators - setup and configuration are straightforward. Most tasks, like managing booking rules or customizing visitor flows, can be handled directly in the admin dashboard without any coding.
For IT teams, YAROOMS offers secure, enterprise-ready integrations with Microsoft 365, Azure AD, Okta, and Google Calendar. Initial setup may require technical input, but once configured, the system is low-maintenance and easy to manage.
And to make onboarding even smoother, our professional onboarding team is available every step of the way. They provide expert guidance during rollout, help configure the platform to match your needs, and ensure your teams are fully equipped to get value from day one.
In short:
> Employees (end users) need no technical skills - just a browser or mobile device.
> Admins get a user-friendly interface and support when needed.
> IT gets powerful controls, secure integrations, and low ongoing effort.
> Everyone benefits from a hands-on, responsive onboarding team.
YAROOMS stands out as a leader in workplace management because it delivers a complete, flexible, and enterprise-ready platform that meets the real-world demands of hybrid work. Unlike point solutions that only focus on desk booking or visitor check-in, YAROOMS unifies everything - space booking, hybrid scheduling, visitor management, digital signage, and analytics - into a single, user-friendly system.
What makes YAROOMS truly leading in this space is its balance of simplicity for employees, control for workplace teams, and security for IT. With integrations into Microsoft Teams, Outlook, Google Calendar, and identity platforms like Azure AD and Okta, it fits naturally into the existing tech stack of most organizations - making it easy to adopt and scale.
YAROOMS capabilities are trusted by organizations in over 50 countries, including banks, hospitals, universities, and government agencies that demand compliance, data security, and operational resilience. The platform is ISO 27001 certified and GDPR compliant, supporting even the most regulated industries.
YAROOMS also provides powerful, built-in analytics that help organizations reduce costs, optimize space, and make data-driven workplace decisions. And unlike many competitors, it backs all of this with a responsive, expert onboarding and support team committed to helping every customer succeed.
In a market full of fragmented tools and clunky interfaces, YAROOMS leads by offering a modern, all-in-one solution that’s simple to use, built to scale, and ready for the future of work.
Skedda, Envoy, Robin Powered, OfficeRND, Condeco (Eptura), Kadence, Tactic.
YAROOMS stands out by transforming workplace complexity into control. The platform doesn’t just simplify booking or scheduling - it reduces friction across the entire workplace experience. It enables smoother coordination between teams, fewer no-shows, faster access to the right spaces, and a shared sense of control over where and how work happens. For employees, it means flexibility without confusion. For workplace teams, it means visibility without micromanagement. And for the business, it means better use of real estate, improved collaboration, and reduced operational waste.
YAROOMS Workplace Management Platform is easy to adopt, easy to manage, and quick to deliver value. It integrates naturally with the tools people already use and fits into complex IT environments without becoming another system to maintain. And behind it is a team that doesn’t just provide support - they actively help customers get the most out of their workplace strategy.
Microsoft 365 (Teams, Outlook), Google Workspace (Google Calendar, Google Meet), Azure Active Directory, Okta, OneLogin, and more.
YAROOMS offers comprehensive training and onboarding tailored to each user role.
> Employees get quick-start video guides to learn how to book desks, rooms, or visitors across web, mobile, or Microsoft Teams.
> Admins receive structured training covering setup, floorplans, policies, integrations, and user management.
> A dedicated onboarding team is available to help configure the platform and support rollout.
> Ongoing support and a searchable Help Center provide answers, how-tos, and best practices anytime.
Whether you’re a first-time user or managing multiple locations, YAROOMS ensures you’re supported from setup through daily use.
Yes, YAROOMS includes AI through its smart workplace assistant, Yarvis.
Yarvis is an AI-powered assistant built to simplify everyday workplace tasks through natural language. Available in Microsoft Teams and Slack, it allows users to book desks, schedule meetings, check availability, register visitors, or cancel bookings - just by typing a quick message.
For example, users can say things like:
“Book me a desk in London for Tuesday,” or
“Find a room for 10 people next Monday at 9 AM,”
and Yarvis handles it instantly.
This eliminates the need to navigate through booking menus or multiple tools. It’s fast, accurate, and especially helpful in hybrid work environments where coordination and visibility are key. Yarvis helps reduce friction, save time, and improve the overall employee experience - without requiring training or technical know-how.
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