Having Receipt Bank makes our client offering more cost-effective. This means it is more affordable, allowing even more businesses to take up our service and allowing us to help even more people succeed. As clients no longer have to drop their paperwork at the office we can also support clients right across the UK in a way that wasn’t possible before.

Having the right systems and processes in place means your practice can become much more scalable, efficient, and therefore more profitable.

It’s essential at this time of year to track your turnaround time (aka through-put), so you can understand which clients are problematic, how efficient (and profitable) your workflow is. This is key for setting team expectations and prioritization throughout Tax Season.

Receipt Bank is dead easy. it’s the best option for efficiency and speed of reporting, allowing you to unlock financial insights fast.

Everything we did was built around [getting information and entering it] which was really dull. What’s much more interesting is understanding how their business is operating.

Not just that, it also captures those things in a digital format so you never lose papers again. The efficiencies that Receipt Bank drives in regards to data entry also assists with internal administrative tasks.

It was a profitable, well-run business, but [the client] really didn't know how to make it grow.

To be quite honest, expenses were a real hassle before I found Receipt Bank. I am away from home for 3 to 5 nights per week, and can be away solidly for long periods of time. I would come home from a trip and just think ‘where do I even start?’ There were bags of receipts in suitcases and laptop bags. It wasn't very organised! It was our accountant who then introduced us to the service, and it has been a dream. I use the iPhone app for almost everything! Train tickets, hotels, taxis – all get snapped straight away whilst I’m out on the road. I recently took a trip from Cape Town, to Denmark, to Aberdeen, and the service was truly invaluable! Having the flexibility of various submission methods is really helpful. With the iPhone app, email, and postal options, I have everything covered! The service is a massive hassle reducer. It takes away the pain of those bags of scrumpled receipts – they can be sent off and chucked away! I can even report on them easily and interrogate as necessary - there are so many options. I have even started branching out and using Receipt Bank for remittance advices from clients. I have saved countless amounts of hassle and time. I need to focus on being out on the road and doing what I’m good at. Receipt Bank allows me to do that. It has been an absolute godsend.

You need data and you need access to good data and good data comes from really good bookkeeping. You really can’t have one without the other - they’re in Partnership’. The impact of implementing Receipt Bank has had on her client Big Run Events, who were struggling with employee expense claims. Lisa says it ‘dramatically reduced the time our clients were spending on managing that process”.

Our previous situation for expenses was an inbox full of items we eventually got round to sorting - usually just before doing our tax return! As well as being a very manual process, we’d spend time just trying to remember what all these receipts were – the end result being we would only know how we did, once the year was over. Connecting Receipt Bank and FreeAgent means we can have a precise overview of our cash flow and how the business is doing right away. Handling one’s expenses is boring and onerous, it shouldn’t be a difficult job, it’s just an important one that you never get round to. Receipt Bank takes the burden away, as soon as something comes in we forward it on via email or scan it in. Within a day, it magically appears in our account. According to Receipt Bank’s own estimates we’ve saved plenty of time already – definitely inclined to agree! The email-in feature is especially useful – it mirrors the way we work with Capsule – our CRM, which also is linked to FreeAgent. It’s meant in a very short space of time, we’ve gone from a Heath Robinson operation to a system that feels like a slick corporate back-end.

How was I dealing with my expenses before I used Receipt Bank? Oh gosh – I just wasn’t! I used to just have a shoebox full of our receipts that I would then need to reconcile at the end of the year. I would dread it. It was so stressful to deal with – we would lose the box, and then find it, and then lose it again! There was simply no process. I found Receipt Bank through the FreshBooks website. I love FreshBooks, it works perfectly for my business, and when I found a receipt processing add-on I was intrigued. Since then, I’ve never looked back! Now that we use Receipt Bank, above all we have a specific process. At the end of the month, all of our expenses are in one place. We never lose anything, and I have the peace of mind that even if I’m away from the office, the process carries on in my absence. There are so many features I love! The graph of my spending is so useful to track exactly where and why we are spending what we are, and my accountant is astounded when I hand over detailed spreadsheets that took only a minute to produce! It’s all about making life easier and simpler. If we were audited, I would be confident that everything is where it needs to be. People should be made aware of Receipt Bank when they start a business - if only I’d known two or three years ago, life would have been so much easier.

For me it was We have X amount of work to do, and I physically can’t do it. Receipt Bank was my way of employing another person. Now, if one of my bookkeepers used to take ten hours to do a job, with Receipt Bank he can do it in six. We absorb that software cost but we make that up more than three or four times.

We started using Receipt Bank and Xero in our first year of trading. I had spent the previous eight months diligently collecting my expenses and putting them in a shoebox, with the express intention of getting round to scanning in my huge pile and manually entering the data. Procrastination simply got the better of me, and I started browsing the Internet for a receipt scanning solution. What initially really impressed me was Receipt Bank’s ability to deal with my legacy receipts. I signed up for an Annual Plan and the service has always been brilliant. I love how intuitive the system is, and there has always been a member of the team available on Skype to answer any customer service queries I’ve had. The killer feature for me is simply the fact that I can get rid of all of that paper! I empty my pockets into a Receipt Bag, and once my items are processed, they are in Xero once I’ve hit a couple of buttons. Our overheads include a large number of digital invoices, so the extra option of being able to forward them straight on via email is perfect! I used to know contractors who had become so tired of recording small receipts, they had just given up. Now I just recommend Receipt Bank to them! The time it would previously take for me to manually type the data for a coffee receipt into Excel, simply wasn’t productive. Since using Receipt Bank with Xero, I must have saved thousands in effort and time. That’s what makes it so worthwhile.

Before using Receipt Bank, my accountant would insist I keep all of my expenses in a spreadsheet. I had receipts stuffed in envelopes around the house and would reference everything manually, then cross-reference, and then enter all of the data myself. Even then, there were errors – my system was iffy, not to mention incredibly difficult to manage. I went on to use FreeAgent, which is truly great! It allows me to see more information, regain more control, and even generates invoices for me! Discovering Receipt Bank has just streamlined everything even further. Gone are the days of manually tallying up my expenses! Now all of our receipts come to us. Receipts for hotels, lunches, coffees, are sent straight off, and any invoices for software bought online are popped straight into Dropbox and forgotten about. It’s absolutely brilliant! The thing that really sold Receipt Bank for me was the variety of submission methods. Fiddly bits of paper as well as electronic receipts are no longer a problem. They are always in both Receipt Bank and FreeAgent, and the search function allows me to find them in an instant. The time and effort saved is the biggest change I’ve seen – it’s just made life that little bit easier.