Extensis Portfolio is a digital asset management application built for small and midsized businesses. The platform enables you to share assets, upload files, manage catalogs, and collaborate. You can deploy it on-premise or on the web. The system’s catalog asset management functionality allows you to organize website content in galleries, folders, and catalogs. Catalogs are automatically updated after an asset is removed or added to inventory. Technical teams can use catalog templates to craft catalogs based on the info they need to publish.
You can utilize Extensis Portfolio’s asset finder tool to search and find assets housed in the central database. The software permits you to effortlessly import files and helps you to embed video and audio files, and images in all formats and post that info on the product website.
This feature allows you to sync the contents of any folder in your network or computer with the platform’s catalogs and vice versa. You can access this capability via the software’s folder view panel. The tool permits you to view and display files hosted in your network or hard drive directly through the catalogs.
When a document is included in a watched folder on your computer, it will be added automatically to a particular Extensis Portfolio catalog. This functionality enables you to create, transfer, and delete folders and files to help you directly manage the digital assets housed on your hard drive. Similarly, when a watched folder is taken off the catalog, it will also remove the contents of that folder hosted in the hard drive. In this manner, the auto-sync capability eliminates the task of uploading and transferring folders and files to organize them for editing and sharing.
This tool permits you to easily search for digital assets in catalogs by merely typing a keyword into the search bar. The platform will display all the files tagged with the keyword in the asset view panel. This feature is similar to Google search and enables you to find the digital assets you require in milliseconds. Thus, it helps to save time and ensures you get swift access to the vital files you need.
Extensis Portfolio presents a toolbar panel that permits you to upload, add, and delete assets, open a preview of assets, view asset properties, search assets utilizing custom variables, and customize asset views. A highlight of this feature is you can customize it to display only the activities or functions that you use frequently. For example, if you only need to use burn to disc, print, and edit features, you can select only these to show in the toolbar. This capability helps you to efficiently manage your digital assets as it ensures you are not overwhelmed by features that you don’t utilize often.
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